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Grants and Contracts

External Grant Submissions (Full Proposals) – Proposals submitted to outside funding agencies must be approved by the Sponsored Programs Administration (SPA).  Amy Roessler serves as the initial departmental liaison with SPA and works with faculty members to coordinate their proposal submissions.

Please do not bypass the SPA review by sending proposals directly to the funding agency.  This only delays the process if a proposal is funded.

Please contact Amy Roessler to setup a FastLane account.

Grants.gov Access – The majority of the federal agencies are using the grants.gov system for submission of application packages.  A principal investigator does not need to register for grants.gov; the University is already registered as an institution.

External Grant Submissions (Pre-Proposals) – Pre-proposals submitted to outside funding agencies must be approved by the Sponsored Programs Administration (SPA) if a detailed budget or Official Authorized Representative signature is requested.  Internal deadlines for these types of pre-proposals are the same as for full proposal submissions.

If the pre-proposal does not require a detailed budget or University signature, they may be submitted to the external funding agency directly by the faculty member.  Amy Roessler is available to review the pre-proposal if needed.

Internal Grant Submissions (Pre-Proposals or Full Proposals) – Proposals submitted to internal UIUC funding sources do not require approval from the Sponsored Programs Administration (SPA).  Depending on the type of funding, departmental approval may be required.  If this is the case, faculty members should work with Amy Roessler for processing.

Home | Sponsored Programs Administration (illinois.edu)

Grant Responsibilities

Responsible faculty and unit administrative staff should review grant expenditures on a monthly basis against Banner reports and source documents to verify all grant expenses have been properly recorded, are allowable, and have adequate supporting documentation. Responsible faculty and unit administrative staff have necessary access to financial reports to execute oversight duties.

https://myuifinancials.uillinois.edu/

Principal Investigator Definition

An individual with an appointment in one of the following categories, whether in regular or emeritus status, may serve as a Principal Investigator without the need to seek approval under this policy (https://cam.illinois.edu/policies/rp-06/):

    Professor (Assistant, Associate, and Full)

Upon approval by the applicable academic dean, institute director, or campus administrative officer, an individual with an appointment in one of the following categories may serve as a Principal Investigator:

    Specialized Faculty     

    Research Associate

    Postdoctoral Research Associate or Research Fellow

    Research Scientist

    Departmental or Institute Affiliate

    Academic Professionals

https://cam.illinois.edu/policies/rp-06/

Gift vs. Grant Determination

Please use the following links to determine if you are working with a gift or a grant.  https://www.obfs.uillinois.edu/bfpp/section-11-gifts-endowments/section-11-2 and https://sponsoredprograms.illinois.edu/sites/default/files/inline-files/Gift%20v.%20Grant%20Checklist.pdf.

https://sponsoredprograms.illinois.edu/sites/default/files/inline-files/Gift%20v.%20Grant%20Checklist.pdf